Privacy Policy - The Gaaf Group

Effective Date: February 14, 2026
Last Updated: February 14, 2026

This Privacy Policy applies to: www.thegaaf.com

The Gaaf Group ("we," "us," or "our") is committed to protecting your privacy and handling your personal information with care and respect. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website.

1. Information We Collect

We collect the following personal information through our website:

  • Name (first and last)

  • Email address

  • Phone number

  • Message content (from contact forms)

  • Technical information (IP address, browser type, device information, pages visited)

2. How We Collect Information

Your personal information is collected through:

  • Contact forms on our website

  • Email correspondence with our team

  • Cookies and analytics tools (such as Google Analytics)

  • Website usage data (log files, page visits, time on site)

3. How We Use Your Information

We use your personal information for the following purposes:

  • Responding to inquiries and providing requested information about our services

  • Communication regarding our HR consulting services

  • Website improvement through analytics and user behavior analysis

  • Legal compliance and record-keeping

  • Marketing communications (only with your consent)

We do not sell, rent, or trade your personal information to third parties.

4. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to:

  • Improve website functionality and user experience

  • Analyze website traffic and usage patterns

  • Remember your preferences

You can control cookies through your browser settings. Disabling cookies may affect certain features of our website.

Third-party cookies: Our website may use third-party services (such as Google Analytics) that place cookies on your device. These services have their own privacy policies.

5. Data Sharing and Disclosure

We may share your personal information only in the following circumstances:

  • Service providers: Third-party vendors who assist with website hosting (Squarespace), email services, or analytics

  • Legal obligations: When required by law, regulation, or legal process

  • Business protection: To protect our rights, property, or safety, or that of our clients

We do not sell your personal information to third parties for marketing purposes.

6. Data Retention

We retain your personal information for as long as necessary to:

  • Fulfill the purposes outlined in this Privacy Policy

  • Comply with legal and regulatory requirements

  • Resolve disputes and enforce our agreements

Contact form submissions and email correspondence are typically retained for 7 years in accordance with standard business practices.

7. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Secure data transmission (SSL encryption)

  • Access controls and authentication

  • Regular security assessments

However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

8. Your Rights Under Canadian Privacy Law (PIPEDA)

Under the Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:

  • Access your personal information we hold

  • Correct inaccurate or incomplete information

  • Withdraw consent for us to use your information for marketing purposes

  • Request deletion of your personal information (subject to legal retention requirements)

  • File a complaint with the Office of the Privacy Commissioner of Canada

To exercise these rights, contact us at:
Email: talent@thegaaf.com
Phone: (780) 220-8722
Address: Edmonton, Alberta

We will respond to your request within 30 days.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

10. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a new "Last Updated" date.

We encourage you to review this Privacy Policy periodically.

12. Website Hosting

Our website is hosted by Squarespace Inc.
Address: 8 Clarkson St, New York, NY 10014, USA
Phone: (866) 377-6873

Personal information collected through our website is transferred to and stored in the United States and Canada.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us:

The Gaaf Group
Email: talent@thegaaf.com
Phone: (780) 220-8722
Address: Edmonton, Alberta

14. Governing Law

This Privacy Policy is governed by and complies with:

  • Personal Information Protection and Electronic Documents Act (PIPEDA) (S.C. 2000, c. 5)

  • Canada's Anti-Spam Legislation (CASL)

  • Provincial privacy laws applicable in Alberta

15. Consent

By using our website, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy.